Reports to:     Accounting Manager

Purpose of Position:

To provide support to the Accounting Department in a variety of accounting and financial activities with main responsibility for accounts receivable, collections, accounts payable, filing, and payroll rotation.

Principle Activities:

• Process accounts receivable activities by posting of cash receipts and reconciliation of customer accounts.
• Maintain the accounts receivable data base such as Customer Maintenance, Ship to Maintenance, etc.
• Processing invoices, debit, and credit memos.
• Invoice all shipped confirmed orders and process through the mail or email.
• Sending out monthly statements.
• Generate credit and collection calls to delinquent accounts through P21 process.
• Open new accounts by reviewing credit references supplied by customer. Obtain Dun and Bradstreet reports when necessary.
• Summarize sales and cash receipts to the accounts receivable ledger daily and updating excel spreadsheets.
• Ability to assist in AP functions and cross train in all AP duties and responsibilities such as entering vendor invoices and preparing and paying bills.
• Maintain Complete filing systems including creating new file folders as needed for all company documents
• At year end to remove files to the archive area and purge necessary documents.
• Process outbound mail as needed.
• Provide backup support for payroll duties through month end closing, quarterly taxes, year-end closing and W-2’s.
• Assist Accounting Manager in human resources and benefits administration.
• Provide backup for payroll processing and perform payroll functions as needed
• Aids in administration of incentive and commission payouts.
• Processing of direct deposit and 401k payments, etc.
• Assist in the reconciliation of monthly bank statements
• Monitor and reconcile investment accounts.
• The above are those activities normally expected to be performed. However, other tasks and duties requiring the same basic skills and training may be included.

Interrelationships: 

Frequent interaction with employees throughout the company requiring professionalism and courtesy. Interaction with customers regarding account receivables, account payables, and HR issues requires diplomacy and tactfulness.

Job Requirements:

• Bachelor’s Degree or equivalent job-related experience.
• Experience with Microsoft Excel, word, P21, QuickBooks or any accounting systems.
• 3 to 5 years of basic accounting and/or bookkeeping along with data entry experience required.
• High concentration of attention to detail as a work ethic and more than reasonable accuracy expected in accounting transactions.
• Ability to work effectively with teams and great customer skills

Excellent benefits:

10 days’ vacation days, 5 days sick time, Medical Insurance, Dependable Care FSA, Life Insurance, 11 paid holidays including your birthday off, 401k Match, Pension, Tuition Reimbursement.

Salary range: $48,000 – $53,000